Every cancelled Botox or filler appointment is $200-$2,000 in lost revenue. Your waitlist can fill it in minutes.
5-minute setup · HIPAA compliant · Signed BAA included · 30-day free pilot
High-value treatments ($200-$2,000/visit) make every cancellation expensive
Med spa patients are often flexible on timing — they'll take a same-day slot
Your staff is busy with patients in the chair, not calling down the waitlist
Weekend cancellations are common and costly
ChairFlow integrates with DrChrono, Kareo, and other med spa-friendly EHRs. When a Botox, filler, laser, or HydraFacial appointment cancels, we text your waitlist with med-spa-appropriate messaging. Patients who are excited about their appointments respond fast.
We connect to your existing PMS — whether that's Open Dental, Dentrix, Eaglesoft, or any of our 31 supported systems.
The moment an appointment status changes, ChairFlow detects it — via webhook or polling. No delay. No manual trigger.
Our ML engine ranks your waitlist by urgency, flexibility, and predicted response likelihood — then texts the top candidate. If they decline, we move to the next. If they ask questions, our AI handles the conversation.
Patient confirms, appointment books back into your PMS automatically. Your staff sees the filled slot. Zero effort.
Start filling cancelled appointments automatically. 30-day free pilot, no credit card.