Automatic cancellation recovery built for independent practices on Kareo.
5-minute setup · HIPAA compliant · Signed BAA included · 30-day free pilot
Independent practices can't afford to lose revenue to unfilled cancellations
Kareo's patient engagement features don't include waitlist automation
Solo and small-group practices need hands-off cancellation recovery
Tebra's merger hasn't addressed the waitlist filling gap
ChairFlow connects via Kareo's API key authentication with practice ID scoping and pagination. We detect Cancelled, No Show, and Deleted appointment statuses, rank your waitlist using ML, and run automated SMS outreach.
We plug directly into Kareo / Tebra via authenticated API. No middleware, no third-party tools. Your data stays between Kareo / Tebra and ChairFlow.
The moment an appointment status changes, ChairFlow detects it — via webhook or polling. No delay. No manual trigger.
Our ML engine ranks your waitlist by urgency, flexibility, and predicted response likelihood — then texts the top candidate. If they decline, we move to the next. If they ask questions, our AI handles the conversation.
Patient confirms, appointment books back into Kareo / Tebra automatically. Your staff sees the filled slot. Zero effort.
Connect your Kareo / Tebra system and start recovering revenue from cancellations — automatically. 30-day free pilot, no credit card.