A cancelled 4-top on Friday night is $400+ in lost revenue. ChairFlow fills it from your waitlist before service starts.
5-minute setup · HIPAA compliant · Signed BAA included · 30-day free pilot
No-show rates for restaurants run 10-20%, higher for large parties
Friday and Saturday cancellations are the most costly
Your host is seating guests — not calling down the waitlist
Large party cancellations ($500-$2,000+) are devastating and hard to fill manually
ChairFlow integrates with OpenTable, Resy, Toast, and other restaurant reservation systems. When a table cancels, we text your waitlist instantly. Diners who want that time slot confirm with a single reply. Your reservation book updates automatically.
We connect to your existing PMS — whether that's Open Dental, Dentrix, Eaglesoft, or any of our 31 supported systems.
The moment an appointment status changes, ChairFlow detects it — via webhook or polling. No delay. No manual trigger.
Our ML engine ranks your waitlist by urgency, flexibility, and predicted response likelihood — then texts the top candidate. If they decline, we move to the next. If they ask questions, our AI handles the conversation.
Patient confirms, appointment books back into your PMS automatically. Your staff sees the filled slot. Zero effort.
Start filling cancelled appointments automatically. 30-day free pilot, no credit card.