An empty chair is lost revenue you can never get back. ChairFlow fills it from your waitlist before your stylist even notices.
5-minute setup · HIPAA compliant · Signed BAA included · 30-day free pilot
Last-minute cancellations leave stylists idle and revenue lost
Color appointments ($150-$300+) are especially painful to lose
Your front desk is checking clients in and out — not calling the waitlist
No-shows are highest on Mondays and after holidays
ChairFlow connects to your salon booking system. When a client cancels, we instantly text waitlisted clients who want the same service type and stylist. The first to confirm gets the slot. Your calendar updates automatically.
We connect to your existing PMS — whether that's Open Dental, Dentrix, Eaglesoft, or any of our 31 supported systems.
The moment an appointment status changes, ChairFlow detects it — via webhook or polling. No delay. No manual trigger.
Our ML engine ranks your waitlist by urgency, flexibility, and predicted response likelihood — then texts the top candidate. If they decline, we move to the next. If they ask questions, our AI handles the conversation.
Patient confirms, appointment books back into your PMS automatically. Your staff sees the filled slot. Zero effort.
Start filling cancelled appointments automatically. 30-day free pilot, no credit card.