17% no-show rate. PT patients book series of visits — one missed session throws off the whole treatment plan.
5-minute setup · HIPAA compliant · Signed BAA included · 30-day free pilot
17% no-show rate means 2-4 empty slots per day
Treatment plans require consistent attendance — gaps delay recovery
Many PT clinics are small and don't have dedicated scheduling staff
Insurance-authorized visits expire if not used — patients need to be seen
ChairFlow integrates with your PT practice management system. When a session cancels, we text the next patient on your waitlist who needs the same type of appointment. We prioritize patients whose insurance authorizations are expiring soon.
We connect to your existing PMS — whether that's Open Dental, Dentrix, Eaglesoft, or any of our 31 supported systems.
The moment an appointment status changes, ChairFlow detects it — via webhook or polling. No delay. No manual trigger.
Our ML engine ranks your waitlist by urgency, flexibility, and predicted response likelihood — then texts the top candidate. If they decline, we move to the next. If they ask questions, our AI handles the conversation.
Patient confirms, appointment books back into your PMS automatically. Your staff sees the filled slot. Zero effort.
Start filling cancelled appointments automatically. 30-day free pilot, no credit card.