28-30% no-show rate. Prenatal visits and wellness exams are time-sensitive — empty slots can't be recovered later.
5-minute setup · HIPAA compliant · Signed BAA included · 30-day free pilot
28-30% no-show rate — one of the highest in healthcare
Prenatal visits are time-sensitive and can't be pushed to next month
Annual wellness exams and follow-ups are frequently cancelled last-minute
Patients with transportation or childcare barriers need flexible rescheduling
ChairFlow integrates with your EHR and detects cancellations in real-time. We use ML to rank your waitlist by clinical urgency (prenatal patients flagged high), and run bilingual SMS outreach. Patients self-confirm from their phone.
We connect to your existing PMS — whether that's Open Dental, Dentrix, Eaglesoft, or any of our 31 supported systems.
The moment an appointment status changes, ChairFlow detects it — via webhook or polling. No delay. No manual trigger.
Our ML engine ranks your waitlist by urgency, flexibility, and predicted response likelihood — then texts the top candidate. If they decline, we move to the next. If they ask questions, our AI handles the conversation.
Patient confirms, appointment books back into your PMS automatically. Your staff sees the filled slot. Zero effort.
Start filling cancelled appointments automatically. 30-day free pilot, no credit card.